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SYSTEM CALENDAR
JULY
√ Contact schools when System Plan & grant approval is received. Approval is usually effective July 1.
√ Implement processes and checkpoints for supervising staff functions, monitoring performance indicators and directing system activities.
√ Facilitate and monitor on-going program review and improvement activities.
√ Set up books for fiscal year. Implement process and checkpoints to monitor fiscal practices, expenditures and cash on hand throughout the year.
√ Work with auditors on previous year grants.
√ Submit final grant expenditure reports to ISBE by July 31. Submit liquidation of all obligations to ISBE by September 30. Forms available on ISBE website.
√ Publish Joint Agreement Budget and notice of hearing before the end of July and at least 30 prior to the actual hearing date.
√ Submit Agriculture Education Incentive Funding Grant Initial Application to ISBE by July 31.
√ Submit final course/program changes for the coming school to ISBE no later than August 1.
√ Attend Career & Technical Administrators’ Leadership conference held at the beginning of August. Full System Directors’ Council meets there.
√ Submit approved Joint Agreement Budget prior to September 1. Available on ISBE website.
√ Receive Detailed Credit Generation Report for last fiscal year.
√ Support schools as Teacher Service Record information is collected by each school and submitted to ISBE.
SEPTEMBER
√ Collect listing of classes offered by system schools and check against ISIS.
√ Submit Plan Update to ISBE by September 30.
√ Submit Agriculture Education Incentive Funding Grants to ISBE by September 30.
√ Attend ISIS fall training held this month, usually in conjunction with software release.
√ Liquidate any previous year grants with obligations by September 30 (90 days after the grant year ends.)
TOP
OCTOBER
√ Submit audit to ROE no later than October 15. Available on ISBE website.
√ Submit expenditure reports to ISBE by October 30.
NOVEMBER
√ Publish statement of Publication no later than November 30.
DECEMBER
√ Submit all second semester course/program changes to ISBE by December 1.
√ File with ROE a certified statement including Statement of Publication and a copy of the newspaper containing it.
√ Confirm with schools the accuracy of CTE teacher lists compiled from Teacher Service Records; lists will be sent to systems by ISBE.
JANUARY
√ Submit expenditure reports to ISBE by January 31.
√ Input first semester class lists into ISIS.
√ Collect all course/program changes for the next school year.
FEBRUARY
√ Attend IACTE conference held this month. Full System Directors’ Council meets. (Moved to June)
√ Submit economic interest statements to county by May 1; forms are mailed to schools.
MARCH
√ Send honorable discharge letters to persons employed through grants.
√ Receive ISIS spring software updates.
√ Input second semester class lists into ISIS. Update any data elements that may have changed during the year, i.e., special population identification, data corrections.
APRIL
√ Submit ISIS data files and verification statements to IOES by April 15.
√ Submit CTE Plan & grants to ISBE by April 30.
MAY
√ Submit by May 31 final amendments to any budget ending June 30.
√ Resolve any outstanding data issues resulting from ISBE and IOES review.
JUNE
√ Close out all grants ending June 30.
Gather final bills from schools and write final checks.
Spend any unspent funds.
√ Send memo to superintendents with revenue estimates for their schools for the following school year.