Dr. Lynda Andre

Superintendent

MaryBeth Brown
Director

Emily Moore
Assistant Director

Evan Rieck
Program Coordinator

District 7 Kid Zone
Hadley House
708 St. Louis Street
P.O. Box 250
Edwardsville, IL 62025

(618) 655-6011 (phone)
(618) 692-7423 (fax)
kidzone@ecusd7.org
www.ecusd7.org/kidzone

Kid Zone

District 7 Kid Zone Program 2018-19
 

News and Notes


THE DEADLINE FOR 2018-19 KID ZONE REGISTRATION IS AUGUST 6, 2018 TO START ON THE FIRST DAY OF SCHOOL, AUGUST 14, 2018.
**Forms received after August 6, 2018 will be assigned a start date.


General Information


District 7 Kid Zone is designed to meet parents’ before and after school child care needs as well as provide social, educational, and recreational opportunities for children in grades K-5. We are pleased to provide quality and affordable before and after school programming at nine elementary sites in the Edwardsville Community Unit School District 7. Our activities are designed to stretch your child's imagination, spark a sense of curiosity and wonder, strengthen social and physical development skills, and create new friendships. Parents may register their children for both the AM and PM sessions or for the AM or PM only. Pricing is based upon a flat weekly rate regardless of the number of days attending.

Activity Schedule


Children will be able to participate in a variety of activities such as table top activities (board games, card games, coloring, reading, etc.), social activities, recreational activities, and art activities.


Breakfast is available between 8:30-8:45 a.m. for purchase (Please contact the District 7 Food Service at 656-1182 for prices, payment procedures, and account information).

Snack and a drink are provided during the PM session.

Hours and Site Locations


Kid Zone operates from 6:30-8:45 a.m. and 3:30-6:00 p.m. at the following locations:

Albert Cassens Elementary (618) 655-6151
Columbus Elementary (618) 692-1227
Goshen Elementary*** (618) 655-6251
Glen Carbon Elementary (618) 692-7462
Hamel Elementary* (618) 692-7464
Leclaire Elementary (618) 692-7433
Midway Elementary* (618) 655-6615
Nelson Elementary (618) 655-6424
Woodland Elementary** (618) 655-6969

Site phones are only operational during Kid Zone hours.

*Children attending Worden Elementary have the option to utilize either Hamel or Midway based upon their primary residence location.

**Woodland site provides service for Full Day sessions and Inclement Weather Sessions

***Little Kid Zone is offered to preschool aged children enrolled in the District 7 Preschool Academy. Little Kid Zone operates with the following hours: 6:30-9:00 a.m. and/or 3:30-6:00 p.m.

Admission Policy


Program is limited to K-5 children who are enrolled in District 7 schools.

Little Kid Zone is limited to children enrolled in PRESCHOOL ACADEMY.

Daily Arrival and Departure


Arrivals:
Parents are required to escort children into the Kid Zone site using the designated site entrance.
Parents are required to sign in children on the daily attendance sheet.
Parents will also be asked to mark the daily breakfast sheet upon arrival.

Departures:
Parents are required to sign out children on the daily attendance sheet.
Kid Zone staff is not allowed to release children from activity groups, the playground, or bring them out to a parent's car.
Parents and Authorized Pick-Up Designees:
Must be listed on the Emergency Contact Sheet
Be 18 or older
Required to show photo identification
Persons not listed will not be allowed to sign out a child without prior notice to the Kid Zone office.

Kid Zone sites close promptly at 6:00 p.m. A late pick-up fee of $1.00 per minute will be charged per child from 6:01-6:15pm. Then a fee of $5.00 per minute will be charged after 6:15pm. This fee will be applied directly to your Kid Zone account.

Changes to the Kid Zone Emergency Contact form must be done through the Kid Zone office at 655-6011.

Sites and School Office staff will not have the ability to make any changes on the form.
The addition and removal of names from the Authorized Pick-up list must be done by the parent/guardian who registered the child.

If the registering parent/guardian indicates that the other parent is not authorized to pick-up, then custody papers must be on file with the school and Kid Zone office.

Fall 2018-19 Registration


2018-19 Registration Forms

The Kid Zone office located at Hadley House (708 St. Louis Street Edwardsville) will begin accepting registration forms for the 2018-19 school year on July 2, 2018.

July 25, 2018 will be District 7 Elementary Registration for the 2018-19 school year. Families are encouraged to enroll for the Kid Zone program during elementary registration held at your child’s building. This is the ONLY date that registration forms will be accepted at the schools.

All users, current or new to the program, will need to complete a 2018-19 registration packet.

Registration paperwork and first week’s payment must be received by 4:00 p.m. on August 6, 2018 to begin using Kid Zone services on the first day of student attendance (August 14, 2018).

Please note: Any registrations received after August 6 will be considered pending and will be assigned a start date based upon space availability.

Registration after August 6, 2018

Registration paperwork and the first week's payment must be received at Hadley House by 3:00 p.m. on the Thursday prior to the week of service.
No midweek start dates are permitted.
Registration will only be accepted in person or by mail at the Kid Zone office.
We will continue to process new 18-19 registrations as space permits.
Paperwork and payments are not accepted at individual school sites.
No new users will be accepted after April 26, 2018.

Kid Zone Before and After School Fees


AM Service PM Service Both AM & PM Service Full Day Sessions
(Regular Enrollees)
$55/week $55/week $80/week $30 per day/per child
Multiple Child Discount Rates
1st/2nd/3rd child 1st/2nd/3rd child 1st/2nd/3rd child 1st/2nd/3rd child
$55/$50/$45 $55/$50/$45 $80/$72/$64 $30/$25/$20


Changes in Service


All enrollment and any service changes are handled through the Kid Zone office.

It is the parent's responsibility to notify and confirm service level changes.

Please do not submit changes or registration paperwork to your child’s Elementary school offices and/or individual Kid Zone sites.

All changes to your level of service must be communicated to the Kid Zone office by 3:00 p.m. on the Thursday prior to the week the change will occur.

Changes in service include:

Adding AM or PM to your original registration -midweek enrollment or changes are not permitted.

Temporary suspension of services -parents are responsible for contacting the Kid Zone office by the Thursday deadline above to stop service and also to resume services.
If an ongoing schedule is provided to the Kid Zone office for a regular schedule of intermittent use, it is the responsibility of the parent to notify the Kid Zone office of changes or updates.

Cancellation of services – children will be withdrawn from the current school year program upon balance reconciliation.

Changes to PM Dismissal/Pick Up:
Any changes to afternoon dismissal that alters your child’s Kid Zone PM Service must be communicated to the Kid Zone office, as well as to the teacher and school secretary so that the child is directed to the correct location for dismissal (i.e. bus line/parent pickup/Kid Zone line).

Account Payment


Payments are due by Friday of each week of service.
Billing statements are generated for the week on Monday and will be sent to the email on file.
Fees may be paid by check, cash or money order at the Kid Zone office.
Weekly fees can also be made via the online system through auto pay or manual payments.
Weekly fees are prorated during the weeks when Full Day sessions occur and scheduled “not student attendance” days per the district calendar.

Account Credits:
If notification is not received regarding a change in service level, suspension, or withdrawal from the program, parents will continue to be charged until notification is received.

No credits will be given if notification is not received as staffing and programming costs are based upon each site's enrollment totals.

Outstanding Account Balance:

Failure to reconcile your account or non-payment of your account may result in Kid Zone service being revoked or cancelled.

Accounts must be at a zero balance to register for a Full Day Session, or to reinstate a suspended/revoked account.

To reinstate suspended services due to non-payment:
Account must be paid in full
May be required to enroll in auto pay
It is expected that all payments will be paid on time upon reinstatement.

Kid Zone Online Account Information


Parents are able to view the billing system directly from the parent portal and use the online system to submit payments via credit card or bank draft. Additionally, parents are also able to set up an auto payment for their weekly account charges.

All families will have access to view their Kid Zone accounts via the online system parent portal at www.ezchildtrack.com/ECUSD7/Parent
Online accounts are activated after July 1. All paperwork and fees must be received at Hadley House in order for accounts to be activated.
Once accounts are activated, account information will be sent to the email listed on the paperwork.
This email will be sent from ezchildtrack.com – be sure to check your SPAM folder if you do not receive this information. Parents will be then prompted to change password information.
Contact the Kid Zone office at 618-655-6011 if you need your password reset.

Tax Statements
District 7 does not mail tax statements to Kid Zone families.
Tax statements can be accessed and printed from the online payment system.
If you do not utilize the online payment system, please contact the Kid Zone office and a tax statement can be sent via email.

Financial Assistance


Some families may qualify for child care assistance. Please contact the Children's Home and Aid Society (CHASI) Child Care Resource and Referral Assistance Program at 800- 847-6770 for more information.

It is the responsibility of families to obtain and submit CHASI paperwork from the Illinois Department of Human Services (IDHS).

Parents should bring the CHASI application with the Kid Zone Registration forms to the Kid Zone office at Hadley House prior to submission to IDHS.

Parents are responsible for all Kid Zone fees until CHASI verification is received.

Families are responsible for all copayments and additional Kid Zone fees outside of your approved CHASI payments and/or approved days. Copayments and approved days are determined by CHASI, not District 7.

Failure to reconcile your account may result in suspension or cancellation of your child's enrollment.

Full-Day Sessions


Full-day child care services are available on most school holidays, and teacher institute days. A complete list of full day sessions is available HERE: [calendar]

This service will be held at Woodland Elementary from 6:30 a.m. to 6:00 p.m.

Woodland Elementary School
59 State Rte. 157
Edwardsville, IL.
(618) 655-6969

Registration Process for Full Day Sessions:
A separate registration form is required for each Full Day session and will be emailed to the address provided upon registration prior to each full day session. We will no longer mail forms via US Mail. Your account must have a zero balance in order to utilize full day sessions.

Parents will receive a confirmation email upon submission of registration forms for each full day session. If you do not receive a confirmation email, then your child is not enrolled for that session.

There is an additional fee for each full day session.
$30/day per child for active Kid Zone users.
Multiple child discounts are available
A cancellation deadline is listed with each full day session. Fees are nonrefundable unless the Kid Zone office is notified by this deadline.

Breakfast and lunch are available for purchase through District 7 Food Service and will be billed directly to your Kid Zone account (not school lunch account) during full day sessions. Free &/or reduced status cannot be applied during full day sessions.

District 7 children who are not actively enrolled and using the Kid Zone Before and After school services should contact the Kid Zone office for registration procedures and further information.

A completed Kid Zone enrollment packet must be on file at the Kid Zone office.
The Full Day Registration Form must be submitted to the Kid Zone Office at Hadley House by the submission deadline with the payment of $35 charge per day/per child.

Full Day Cancellation Policy: Reservations must be cancelled by the date listed to avoid a full day charge. Credits are not issued after the deadline. This includes absences due to illness or a change in plans.

Full Day Reminders:
No registrations will be accepted AFTER the submission deadline.
No drop-in services are permitted.
No payment can be accepted at Woodland Elementary School.
Accounts that are not in good standing will not be allowed to register until the balance is paid in full.

Inclement Weather Days


This service is provided only to children enrolled for Kid Zone services during the current week that the inclement weather day occurs.

In the event that District 7 schools close due to inclement weather, parents will be notified via District 7’s automated emergency response system.

All efforts will be made to hold the Kid Zone Inclement Weather sessions; however, if the weather conditions are deemed unsafe for our staff, the session will be cancelled. Parents will be notified via a second automated message as to the status of the Inclement Weather session.

Hours:
Inclement Weather Sessions will be offered from 7:00am-6:00pm.
If weather conditions worsen throughout the day, parents will be called to pick up their child prior to 6:00pm.

Location:
Inclement weather sessions will be held at Woodland Elementary: 59 S. State Route 157, Edwardsville, IL
The Woodland Kid Zone phone number is 618-655-6969

Account Billing:
Breakfast and Lunch will be available for purchase and charged directly to your Kid Zone account.
Kid Zone fees for the week that an inclement weather day occurs are not prorated. Kid Zone sessions will be offered on the make-up day at the end of the school year.

Medication


Critical care items, such as Epi-pens or inhalers, should be provided by parents to the Kid Zone site in the original container labeled with the child's name and must include the doctor's orders/instructions. Children are not permitted to keep medication or critical care items in their backpacks or lockers.

Critical care items in the original container labeled with the child's name will need to be provided on full-day sessions by parents and must include the doctor's orders/instruction. These items will be returned upon pick up on full-day sessions.

Behavioral Expectations


Kid Zone children are expected to follow the elementary school building rules for conduct and behavior. Program staff will work with children to make positive choices, to promote respect for others, and to encourage self-discipline by setting expectations and activity guidelines, focusing on choices, and promoting a child’s self-esteem. Our goal is to help children resolve conflicts and use self-regulation strategies so that children can have a positive experience at Kid Zone.

Children are expected to:
1. Listen and comply with staff directions
2. Follow all building and playground rules
3. Demonstrate respect for themselves and others
4. Keep hands, feet, and unkind comments to themselves

Staff will work with the child and family to resolve problems. Strategies include the use of verbal reminders, 1:1 conference with the child, and if necessary, a regroup time where the child will be asked to sit out of the activity. All efforts will be made to give the child the opportunity to rejoin the activity. Site staff will communicate with parents verbally and with a Behavior Note when issues arise during the Kid Zone session.

Conferences with a Site Coordinator, Program Coordinator, Assistant Director, or the Director and/or suspension of service may be required in times of increased or severe issues.

Parents may also be requested to pick up a child who is disruptive to the flow of the program, or if the behavior results in an unsafe environment.

If efforts to resolve the situation, or behaviors, are not productive, suspension or withdrawal from the program may result.

Children may be suspended or withdrawn from the program for the following reasons based upon the Director’s recommendation to the Superintendent:
Chronic pattern of disruptive behavior
Behavior that creates an unsafe environment for peers or staff
Failure to follow program procedures by child or authorized adult

No credits will be issued for absences due to behavior suspension or dismissal.

Contact Information


District 7 Kid Zone
Edwardsville Community Unit School District 7
708 St. Louis Street P.O. Box 250
Edwardsville, IL 62025

Website: www.ecusd7.org/kidzone
Email: kidzone@ecusd7.org

Kid Zone Director - MaryBeth Brown
(618) 655-6919
mbrown@ecusd7.org

Kid Zone Assistant Director – Emily Moore
(618) 655-6919
emoore@ecusd7.org

Kid Zone Program Coordinator – Evan Rieck
(618) 655-6919
erieck@ecusd7.org

Kid Zone Business Office Administrative Assistant - Connie Kerlin
Phone:(618) 655-6011
Fax: (618) 692-7423
ckerlin@ecusd7.org

District 7 Full Day Session Calendar 2018-19


All Full Day Sessions have a separate registration process and fee.
Registration forms will be emailed to Kid Zone participants.
They are also posted on www.ecusd7.org/kidzone
Forms must be submitted by each month’s deadline.

Date Holiday/Event Location Forms
Tuesday,
August 14, 2018
First Day of Kid Zone 2018-19 Child’s home school site  
Friday,
October 5, 2018
FULL DAY: Teacher Institute
Registration Forms Due by 3:00 p.m. on September 24, 2018
Woodland Elementary School October Full Day Forms
Monday,
October 8, 2018
FULL DAY: Columbus Day
Registration Forms Due by 3:00 p.m. on September 24, 2018
Friday,
October 12, 2018
Extended PM Session: 12:15-6:00 p.m.
Registration Forms Due by 3:00 p.m. on September 24, 2018
Child’s home school site
Monday,
November 12, 2018
FULL DAY: Veterans Day
Registration Forms Due by 3:00 p.m. on October 29, 2018
Woodland Elementary School November Full Day Forms
Tuesday,
November 20, 2018
FULL DAY: Parent Teacher Conferences
Registration Forms Due by 3:00 p.m. on October 29, 2018
Wednesday,
November 21, 2018
FULL DAY: Parent Teacher Conferences
Registration Forms Due by 3:00 p.m. on October 29, 2018
Friday,
March 22, 2019
FULL DAY: Teacher Institute
Registration Forms Due by 3:00 p.m. on March 11, 2019
March Full Day Forms
*Coming Soon*
April 15-17,
2019
Spring Zone Session: Mon/Tues/Weds
Registration forms Due by 3:00 p.m. on April 1, 2019
April Full Day Forms *Coming Soon*
Monday,
May 20, 2019
Last Day of Kid Zone 2018-19
(if no emergency days used)
   


District 7 Kid Zone is closed on the following days,
and no child care is available:


August 13, 2018 (District 7 Staff Institute)
September 3, 2018 (Labor Day)
November 22-23, 2018 (Thanksgiving Holiday)
December 20, 2018 - January 1, 2019 (Winter Holiday)
January 21, 2019 (Martin Luther King Holiday)
February 18, 2019 (President’s Day Holiday)
April 18-19 & 22, 2019 (Spring Break Holiday)
May 27, 2019 (Memorial Day)
 

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Edwardsville School District #7 • 708 St. Louis St. • Edwardsville • IL • 62025 • (618) 656-1182
Last updated on: June 14, 2018 at 10:58 AM
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